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Job Description
General Summary
Assist in managing the financial, administrative and clerical support to the organization and complete payments and control expenses by receiving payments, plus processing, verifying and reconciling invoices
Essential Duties and Responsibilities
1. Develop and maintain systems, procedures and policies of accounts payable to ensure adherence to company guidelines
2. Ensure the coding items such as invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.
3. Handle all vendor correspondence via phone or email.
4. Prepare non-inventory purchase order requisitions.
5. Attach the corresponding purchase orders to incoming invoices with all supporting documentation.
6. Develop monthly status reports, and monthly closings.
7. Reconcile various accounts by identifying errors in posting or omissions by applying appropriate accounting standards.
8. Process remittance information from checks, drafts and wire transfers for invoices provided by vendors, reviewing instructions accompanying items to determine proper disposition and crediting accounts in accordance with standard procedures.
9. Receive, research and resolve a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
Skills
Bachelor’s Degree in Accounting, Business Administration or related field.
